INTERIM PRIVACY POLICY

The British Scoliosis Society (BSS) is a Society for surgeons, healthcare workers and researchers in the UK.

BSS takes the security and privacy of your data seriously. We may need to gather and use information or ‘data’ about you as part of our business and to manage our relationship with you. In doing so we will take all reasonable steps to ensure that your personal data is kept secure against unauthorised access, loss, disclosure or destruction.

On 25 May 2018, the General Data Protection Regulation, known as GDPR, will replace the Data Protection Act. We intend to comply with our legal obligations under the Data Protection Act 2018 (the ‘2018 Act’) and the EU General Data Protection Regulation (‘GDPR’) in respect of data privacy and security.

As part of this we are in the process of reviewing and updating our policies and procedures in more detail. During this process we may be in contact with you to clarify your preferences in how we contact you and the way we use your information.

In the meantime, please note that we are processing any personal and sensitive data held on the legal basis of legitimate interest.

This interim notice is effective from 25 May 2018. Please ensure that you read this notice and any other similar notice we may provide to you from time to time when we collect or process personal information about you.

We will update our privacy notice from time to time by updating this page. Please ensure that you check this page when you are on the site to ensure you happy with any changes.

Who collects the information we hold
BSS is a ‘data controller’ and to further our aims we may collect and process information and personal data about you and retain control over how it is used.

About the information we collect and hold: Why we collect the information and how we use it
As a membership organisation we will typically collect and use this information for the following purposes:

  • to enable us to process your membership application and payment
  • to provide updates on spinal topics, offer services and products to current and future members and other interested parties, and
  • for compliance with a legal or regulatory obligation

 

We do not collect any special categories of personal data such as:

  • your racial or ethnic origin
  • your political opinions
  • your religious or philosophical beliefs
  • your trade union membership
  • your genetic or biometric data
  • your health
  • your sexual orientation, and
  • any criminal convictions and offences.

 

The United Kingdom Spine Societies Board (UKSSB) Executive Assistant provides administrative support for BSS and processes members data such as Names and Email addresses in line with legitimate interest such as the mailing of newsletters, therefore the UKSSB Executive Assistant is a Data Processor.

THE BRITISH SCOLIOSIS SOCIETY DOES NOT SHARE MEMBER DATA WITH ANY OTHER ORGANISATION.

 

We seek to ensure that our information collection and processing is always proportionate. We will notify you of any material changes to information we collect or to the purposes for which we collect and process it.

If you wish to opt out please contact our Data Protection Officer by email: info@britscoliosissoc.org.uk

If we hold any information about you, as a ‘data subject’ you can:

  • access and obtain a copy of your data on request;
  • require BSS to change incorrect or incomplete data;
  • require BSS to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
  • object to the processing of your data where BSS is relying on its legitimate interests as the legal ground for processing.
  • request restriction of processing of your personal data
  • withdraw consent at any time where we are relying on consent to process your personal data.

Please contact the Data Protection Officer at the address below if (in accordance with applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice.

Once a data subject access request is received, we will endeavour to provide the information as quickly as possible and at the latest within one month of receiving the request.

 

Contact us
If you wish to opt out of any communications from BSS, please email info@britscoliosissoc.org.uk

If you have any questions, or if you would like to speak to us about the way in which we process your personal data or correct or request access to information email info@britscoliosissoc.org.uk or write to:

British Scoliosis Society
35-43 Lincoln’s Inn Fields
London
WC2A 3PE

You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545 745


 

BSS Privacy Policy and Terms and Conditions

This website is operated and maintained by the British Scoliosis Society (“BSS”), with support from the UK Spine Societies Board (“UKSSB”). These are the general terms of use on which you may make use of this website whether as a guest or a registered user.

We use our reasonable efforts to ensure the information on our web pages is accurate and up to date. We make no representation, nor give any warranty, about the accuracy or effectiveness of any research finding or surgical or medical procedure or facts contained in any research paper or otherwise displayed or depicted on this site. You must make your own assessment of the potential effectiveness of any such information. We, to the maximum extent permitted by law, disclaim all liability for any injury to any person incurred as a consequence of any information displayed on this website. We shall not therefore be liable for any direct, indirect, special, consequential or economic damage, whether in contract, in tort, or otherwise, arising out of the use of this website or the reliance on any of the information displayed on it.

This website contains material copyright and other intellectual property rights in which we own or which appear on the website with the consent of the relevant copyright owner. These materials are made available for you to browse. You agree that the material downloaded or otherwise accessed through the use of our web pages is obtained entirely at your own risk and that you will be entirely responsible for any resulting damage to software or computer systems and/or any resulting loss of data even if we have been advised of the possibility of any such damage. You are entitled to download them to a Personal Computer for use and for making a copy for personal use or study only. No commercial use may be made of any of this material without our express written permission. In particular, you are not permitted to view, download, modify, copy, distribute, transmit, store, reproduce or otherwise use, publish, licence, transfer or sell any derivative works (in whatever form) using any information obtained from this website other than for personal or non-commercial use.

No licence is granted to any user to the BSS trademark, logo or the Society’s name without our express written permission.

Links to other websites are made by us with the permission of the relevant site owners. We do not accept any liability or responsibility for the content or use made of any other linked site. If you wish to create a link to our website you must first obtain our permission.

These terms of use are governed by the Laws of England and the English Courts shall have exclusive jurisdiction over any dispute arising out of any of these terms and conditions or use of our website.

The entire contents of these web pages remain our property and are copyright with all rights reserved.

By using this website, you indicate that you accept these terms of use and that you agree to abide by them.

Acceptable Use Policy
This acceptable use policy sets out the terms between you and us under which you may access and use our website. Your use of our site means that you accept, and agree to abide by, all the policies in this acceptable use policy, which supplement our general terms of use.

Accessing our site
We reserve the right to withdraw or amend any service we provide on our website without notice.
We restrict access to some parts of our website to Members and other groups of Registered Users. If you are provided with a user identification code, password or any other piece of information as part of our security procedures or given access to any information via the restricted part of our site, you must treat such information as confidential, and must not disclose it to any third party. We have the right to disable any user identification code, password or access to the restricted parts of the site, if the user in question has failed to comply with any of the provisions of these terms of use.

Prohibited uses
You may use our site only for lawful purposes and in accordance with this policy. You may not use our site:
- in any way that breaches any applicable laws or regulations
- in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or intention
- to post messages aimed at vulnerable persons or a person under 14 years of age
- for the purpose of harming or attempting to harm any other person in any way
- to transmit, or procure the sending of, any commercial messages, advertising or promotional material or any other form of similar solicitation (spam).
- to knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.

You also agree:
- not to reproduce, modify, publish, link to or exploit (for any commercial purpose) any content appearing on our sites in contravention of our general terms of use
- not to access without authority, interfere with, damage or disrupt:
o any part of our site;
o any equipment or network on which our site is stored;
o any software used in the provision of our site; or
o any equipment or network or software owned or used by any third party.

Suspension and termination
Failure to comply with this acceptable use policy constitutes a breach of these terms of use. We will determine, in our discretion, whether there has been a breach of this acceptable use policy through your use of our site. When such a breach of this policy has occurred, we may take such action as we deem appropriate including, but not limited to, any of the following:
- Immediate, temporary or permanent withdrawal of your right to use our site
- Immediate, temporary or permanent removal of any posting or material uploaded by you to our site without notice
- Issue of a warning to you
- Taking legal action against you
- Reporting the issue to the police or law enforcement authority if we reasonably feel this is necessary
To the maximum extent legally permitted, we exclude liability for any actions we take in response to breaches of this acceptable use policy.

Changes to the acceptable use policy
We may revise this acceptable use policy at any time by amending this page. You should visit this page regularly to take notice of any changes we make, as they are legally binding on you. Some of the provisions contained in this acceptable use policy may also be subject to modification or supplemented by other terms or notices published elsewhere on our site.

Equality and diversity
We have responsibilities under the UK’s Equality Act (2010) and European equality legislation to act without discrimination in all our practices and arrangements.
We are committed to ensure equality of opportunity and to promote diversity for all existing and potential members, affiliates, fellows, Executive members, contractors and visitors in accordance with the relevant statutory requirements.

Feedback
If you have any questions or comments, please contact the UKSSB Executive Assistant by email at info@britscoliosissoc.org.uk